Administrative Assistant
Mclean, VA
Quantum Science Solutions is a women-owned cybersecurity firm seeking experienced, highly skilled professionals to join our team. As a leading provider of advanced security services to both federal government agencies and private sector organizations, we offer an opportunity to contribute to the development and delivery of cutting-edge cybersecurity solutions. Join our agile, innovative team and play a key role in protecting critical assets and ensuring resilience in the face of evolving cyber threats.
We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will assist management and employees through a variety of tasks related to organization and communication.
Responsibilities Include:
- Perform general administrative duties including answering phones, responding to emails, and managing correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain filing systems and ensure documentation is up to date.
- Prepare and edit documents, reports, and presentations.
- Assist in the preparation of budgets and track expenses.
- Support team members with various projects and tasks as needed.
- Handle office supply inventory and procurement.
- Maintain a clean and organized workspace.
- Assist with onboarding new employees and training administrative staff.
- Collaborate with other departments to ensure smooth communication and workflow.
Required Skills:
- No Clearance Required
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Experience with office equipment (e.g., fax machines, printers, copiers).
- Ability to work independently and as part of a team.
Required Education:
- High school diploma or equivalent; associate degree or higher preferred.